Saturday, August 25, 2012

Steering Committee Monthly Meeting August 21, 2012

Steering Committee Monthly Meeting
August 21, 2012 ~ 7:00pm
Fairfax County Government Center, Room 232

Meeting Minutes

• All attendees introduced themselves.
• ‘Meet the Canteen’ - Missy T-F introduced the purpose of the mobile canteens. It is deployed to 3 alarm or higher calls to serve the FRD as well as victims impacted by the fire. Canteens are stocked with beverages and light snacks provided by donations. There are four fire stations in Fairfax County that have a canteen – Springfield, Vienna, Centreville and Annandale. Springfield and Vienna encourage CERT volunteers to staff the canteen. This is an excellent way for CERTs to engage with the fire stations, and build visibility and relationships between the fire fighters and CERTs.
JJ Jackson – CERT 61 and Springfield Station 22 led us on a tour of ‘Double Deuce’.
Those interested in volunteering with the Canteen in Springfield are asked to contact Rick Machado (rmachado@gsvfd.org).
• Fairfax County host CERT Con in 2013 or 2014 – Missy T-F has done some preliminary research regarding the funding source and will follow up with Jeffrey K.
• Boy Scout Camporee – possibly for spring 2013. This meets the requirement for Emergency Preparedness and Teen CERT badges. Consider exploring Girls Scouts in the future. Ariel P will take the lead on GS.
• Moulage class – Susy L will teach a moulage class targeted for the end of September. 4 hrs, 12 students. Consider involving Jerome Williams.
 Action Item: Susy L to contact Jeffrey K regarding ordering supplies. 30 day lead time.
• CERT III – Steve W has developed curriculum. 20 hr training – 5x4hr classes on ICS, communication, big picture, HIPAA, blood borne disease and pathogens, cultural diversity, etc. Target Spring 2013.
• CERT II – class starting soon. Fairfax version of new FEMA slides ready. Volunteer teaching and victim opportunities available to CERTs, contact Missy to sign up.
• Prospective Instructors - the process to become an instructor in Fairfax County is documented and available on the fairfaxcert.com website under Resources. Make your initial intent known to Steve W.
• Train the Trainer (FEMA) by National Fire Academy in Emmitsburg - requires endorsement from your jurisdiction. Procedure – Show interest, be active in program, submit request.
• CERT presentation to battalion chiefs – Steve W presenting in Oct or Nov.
• Pati G suggested organizing a CERT social in the fall. Possible locations are Government Center or FRA. Format is potluck.
 Action Item: Jeffrey K to solicit interest level via Friday email.



Committee Reports

Volunteer Coordinator and Assistant- Mary M and Missy T-F

• Request to include more info on the Training Curriculum site for classes
 Action Item: Jeffrey K will expand info in Training curriculum
• Shelter Operations and Simulation class by Red Cross was good. Students require 3rd module available by signing up with Red Cross.
 Action Item: Jeffrey K to clarify additional requirements for Red Cross Shelter Operations
• After Action Reports (AARs) – Reminder for ICs to send AARs to Mary M within 5 days after the event
• Due to Mary M by August 29 –
 Action Item: Committee leads to send reports to Mary M describing events and skills used
 Action Item: Everyone send individual hours to Mary M
Note: Funding provided by the state is based on the monthly reports we submit showing level of activity and engagement in the community. Timely and accurate numbers is essential to developing the report for the state.


Training Coordinator- James S

Class Date Location
CERT I for Exxon
[15-30 employees registered] Aug 24, 2012 (8 classes) Exxon campus
CERT Animal Response Module 2 tbd tbd
CERT II
[45 students registered]
Volunteer teaching and victim opportunities available to CERTs, contact Missy to sign up Sep 4, 2012,
Sep 6, 2012 FRA
Disaster Psychology Sep 12, 2012
Sep 26, 2012 FRA
CERT Refresher Sep 17, 2012 Mount Vernon
WMATA Safety Class Sep 30, 2012 Metro building, DC
Moulage
[4 hrs, 12 students]
tbd
Note: Scheduling should be prior to Oct exercise and allow practice at last few classes tbd
CERT I for Mount Vernon Oct 1, 2012 Mount Vernon
CERT I for Fairfax Station
James S, Jack L and Susy L to co-teach tbd (September/October) tbd
NSC First Aid tbd tbd
NSC CPR tbd tbd
Radio Communications
(content prepared and ready - James S) tbd Tbd (2 locations)
Ropes and Knots tbd tbd
Train the Trainer (FEMA)
Note: Requires endorsement from your jurisdiction. Procedure – Show interest, be active in program, submit request. Nov 5-7, 2012,
Feb 4-6, 2013,
May 6-8, 2013,
Aug 19-21, 2013
EMI in Emittsburg
CERT I for Ft Belvoir
 Action Item: James S work with contact to get buy-in tbd Ft Belvoir
CERT I for Skyline tbd tbd
ICS300 for CERT III tbd (Spring 2013) tbd
CERT III tbd (Spring 2013) tbd


Actor Victim Coordinator- Kevin M Assistant-Scott S

• Start recruiting for October drill at local drama clubs.
• PG County CERT members interested to volunteer as actors at next drill.


Team Coordinator- Susy L

• This program is on hold and waiting further instructions from Jeffrey Katz.


Logistics Coordinator- Lani Y Assistants- Alia C, Faith McC (absent)

• Vests in larger sizes have been ordered.
• Shirts (polo and t) have been ordered.
• Hats – Jeffrey K will send to Lani Y, distribution criteria tbd.
• Bins, all three are full. Trailer is full.
• Issue shirts after graduation.
• Pelican bags – three procured for radio kits. James S assembling three ‘Radio Go Kits’ consisting of a dozen radios, power strip, chargers, batteries and instructions.

 Action Item: James S show-and-tell ‘Radio Go Kits’ at next meeting.
 Action Item: Pre-class inventory of 65 backpacks on Aug 26 @ 13:30 @ FRA - Lani, Alia and several volunteers. James needs 15, Steve needs 50.
 Action Item: Organize trailer prior to Oct exercise. Lani, Alia and several volunteers, date tbd.
 Action Item: Jeffrey K to order cargo netting for trailer.


Operational Role Event Coordinators- Steve R

The World Police and Fire Games are hosted by Fairfax County in June 26 - July 5, 2015 – anticipate the contact person to visit Steering Committee meeting in the future.


PIO- Judy H Assistant- Bob McD

• A Steering Committee member should attend first CERT class to introduce program in Fairfax County. Attend again toward middle and end of class to reiterate opportunities and how to get involved.
• Revised model at outreach events to provide instructions of how to register for info and training rather than have people sign up on a list and we follow up. Judy H circulated a draft of this format at the meeting for feedback. Also consider - have a laptop available for on the spot registration.
• Bob McD discussed what information should be published on VDEM calendar.
• All outreach materials should be organized and returned to Logistics after events. Please notify Judy H of any shortages of materials.


Teams- Jack L Assistant Bob G

• This program is on hold and waiting further instructions from Jeffrey Katz.


Secretary- Anita VdM

• Confirmed Steering Committee email distribution list was circulated after last meeting.
 Action Item: Anita VdM to create breakdown of Steering Committee attendee names and email addresses.


Events

Event Date Contact person / Feedback
State Department Presentation July 18, 2012 Judy H / Well received, Foreign Service considering CERT curriculum for embassy staff training
Fairfax County 4H Aug 4-5, 2012 James S

National Night Out
(sponsored by Target) Aug 7, 2012
3 locations Judy H / Well received, Skyline location recruited 15 students for CERT I
CERTEX
[With DELMARVA SAR and PG County CERT] Aug 19, 2012 Missy T-F and 4 Fairfax County CERTs participated. Fairfax was well received, great learning opportunity for all groups, duct tape in action.
Event Date Contact person / Feedback
Fairfax City Kids Triathlon Aug 19, 2012 James S + 8 Fairfax County CERTs were organized as a strike team under the Fairfax City CERT IC and were assigned the bike portion of the event. Received ‘thank you’ email from Walter English, head of Fairfax City CERT.
Meet the Canteen
Aug 21, 2012
@ Steering Committee mtg Missy T-F / Well received.
The ’dance’.
Event Date Contact person / Next steps
Ft Belvoir Drill Aug 28, 2012 (class)
Aug 30, 2012(drill)7:00-10:00 James S
Get Ready Fairfax
@ Tysons Corner Center Sep 10, 2012
10:00-16:00 tbd – pending confirmation
911 Day of Service at Freedom Plaza Sep 11, 2012 Judy H
Pentagon National Preparedness Fair Sep 19, 2012
(6:00-10:00 set-up,
10:00-16:00 fair) Judy H, Steve R

BAH Preparedness Fair Sep 2012 tbd - pending confirmation
Military appreciation unknown James S
Fall for Fairfax Sep 29-30, 2012 tbd
CERT Final Drill Oct 20, 2012 tbd
Capital Shield
[Fairfax County FRD not participating but managing site, CERT participating, bring CERT trailer] Oct 9-10-11-12, 2012
Dates to be confirmed Rich H – Safety Officer,
Judy H, Scott S
Fire Station Open Houses Oct 13, 2012 CERTs are encouraged to interface with local fire stations to establish need and make connection.
Jeffrey K - Mention in Friday email


Action Items Recap

 Susy L to contact Jeffrey K regarding ordering supplies. 30 day lead time.
 Jeffrey K to solicit interest level via Friday email.
 Jeffrey K will expand info in Training curriculum
 Jeffrey K to clarify additional requirements for Red Cross Shelter Operations
 Committee leads to send reports to Mary M describing events and skills used by Aug 29, 2012
 Everyone send individual hours to Mary M by Aug 29, 2012
 James S continue working with Ft Belvoir contact to get buy-in for CERT I class
 James S show-and-tell ‘Radio Go Kits’ at next meeting.
 Pre-class inventory of 65 backpacks on Aug 26 @ 13:30 @ FRA – Lani Y, Alia C and several volunteers. James needs 15, Steve needs 50.
 Organize trailer prior to Oct exercise. Lani Y, Alia C and several volunteers, date tbd.
 Jeffrey K to order cargo netting for trailer.
 Anita VdM to create breakdown of Steering Committee attendee names and email addresses.
 James S to develop tracking mechanism for FEMA Train the Trainer attendance
 Missy T-F to follow up with Jeffrey K re CERT Con hosting opportunity.


Attendance: 24 CERT members or affiliate



Next Meeting
The next Fairfax County CERT Steering Committee meeting will be held at 7:00pm on Tuesday, September 18, 2012 at the Fairfax County Government Center. All CERT members are welcome to attend.
12000 Government Center Parkway - Room 232
Fairfax, VA 22035